Regulations and Standards
These regulations, policies and procedures include those affecting both your academic experience and wider university life.
i. It is the student`s responsibility to ensure that he/she notes the date, time and location of all examinations for their modules. These are published by the Registrar`s Office and displayed on notice boards in the Administration Building and on Academic Department notice boards.
ii. Candidates will not be allowed to enter the examination venue without either a CIHAN UNIVERSITY of Duhok Student ID Card or other CIHAN UNIVERSITY of Duhok official photo-identification including the name of the candidate in English.
iii. Candidates are not permitted to leave the examination room until half an hour after the start of the examination. No candidate is permitted to enter the examination room more than half an hour after the start of the examination.
iv. Candidates in breach of the examination regulations may be asked by the invigilators to leave the examination room.
v. Except when prevented by medical reasons or other sufficient cause, a candidate who fails to be present for an examination will be recorded as failed in that part of the examination. Misreading of the examination timetable is not regarded as `sufficient cause`. Candidates who are unable to attend an examination must report the circumstances to the Registrar`s Office at the earliest opportunity.
vi. Unless there is a permission specially given, candidates are forbidden to take into the examination room, books, papers, calculators, information storage and retrieval devices, devices which emit noise, and any case or bag in which such items can be carried. Candidates are forbidden to pass any items, including calculators, or to communicate with one another in any way during examinations.
vii. Candidates may consult the invigilators if a printing or other error in a paper is suspected.
viii. Candidates may not leave the examination room during the last fifteen minutes of the examination to avoid disturbing other candidates who are completing their papers.
ASSIGNMENTS / COURSEWORK
i. Major assignments (group projects, final year projects etc.) should be submitted to the Academic Departments` Support Unit before the deadline for submission. The Academic Support Unit will keep a record for each submission detailing the date and time of submission.
ii. Late submission may incur penalty if not supported by a mitigating circumstances.
iii. When used, the primary purpose of the coversheet is to alert students to and remind them of the University`s policy on plagiarism when they are working on and submitting assignments. Students should sign the cover sheet indicating that the assignment is the student`s own work and is not plagiarised.
iv. CIHAN UNIVERSITY of Duhuk places great emphasis on the value of regular and informative feedback on student work. Once marked, normally within two weeks, the assignment will be returned with the tutor`s feedback.
University members are expected to respect its core values of honesty and trust. Malpractice will always be treated as a serious offence.
i. Malpractice includes cheating in examinations, plagiarism, duplication and false declaration. It includes any act designed to obtain unfair advantage with a view to achieving a higher mark or grade than would otherwise be obtained.
ii. Cheating in examinations includes:
a. Communicating in any other way with anybody other than the invigilators
b. Attempting to copy from others or deliberately allowing others to copy
c. Introducing or using unauthorised printed, written or electronically stored material.
d. Introducing or using unauthorised calculating devices.
e. Impersonating or being impersonated by another person.
f. Leaving an examination room without permission of the invigilators.
g. Attempting to gain prior knowledge of the content of examination papers.
iii. Where an examination invigilator suspects a candidate of cheating, the invigilators shall, after informing other invigilators, warn the candidate that a report will be made. Candidates shall be allowed to complete the examination, and the invigilator shall submit a full written report to the Registrar immediately after the examination. The invigilator may require a candidate to leave the room, but only if his/her behaviour is disrupting other candidates.
iv. Plagiarism, usually in coursework, involves the unacknowledged and deceitful use by a student of another person`s work and passing it off as if it were the student`s own. It includes:
a. Collusion, where a piece of work prepared by a group is presented and represented as if it were the student`s own for individual assessment.
b. Purchase and submission for assessment in whole or in part of a paper from a commercial service, including internet sites, whether pre-written or specially prepared for the student.
c. Submission for assessment of a paper written by another person.
d. Duplication of the same or almost identical work for more than one assessment.
e. Copying or paraphrasing some or all of a source text, whether in hard copy or electronic format, without giving full reference and acknowledgement.
v. Departments and tutors will continually advise students about the meaning of plagiarism in coursework and the need for academic integrity. Tutors will also set assignments which reduce the likelihood of plagiarism and make students aware of the penalties which result for offending students.
vi. Departments will apply both discretion and rigour in dealing with plagiarism. Where the instance of plagiarism is minor (e.g. a result of poor referencing, unattributed quotations, inappropriate paraphrasing, incorrect or incomplete citations or minor copying without acknowledgement), it may be dealt with at a departmental level by issuing a warning letter (to be placed on the student`s record and lodged with the Registrar) accompanied by guidance to the student. Further offences shall be treated seriously by referral to the Academic Disciplinary Committee which may impose penalties commensurate with the offence, including requirement to resubmit an assessment, allocation of a zero mark or exclusion from the University.
vii. Chairs of Departments (or their delegate) for the subject involved are responsible for investigation of alleged plagiarism and for subsequent action. The responsibility includes provision of a written report to the Registrar, checking the student`s previous record of malpractice held by the Registry and keeping a departmental record of the case and evidence submitted to the Registrar.
viii. The Registrar is responsible for record keeping for all alleged and detected cases of malpractice in examinations and coursework.
ix. The Academic Disciplinary Committee shall hear serious cases referred to it by the Registrar according to its normal procedures.offences and the penalties for breaches of the University`s academic ethics in regard to all forms of cheating are severe.
Attendance is a key component in student retention, progression, achievement and employability. Regular attendance and academic achievement are closely linked. Students who actively participate in their learning by attending classes regularly are more likely to:
i. enjoy a rewarding experience in which their knowledge, skills and abilities are developed.
ii. successfully complete their programme of study.
iii. achieve better results. The University expects students to attend all learning and teaching sessions associated with the programme on which they are enrolled. The learning and teaching methods for each programme and component module are set out in the Programme and Modules Manuals. Examples of learning and teaching sessions include (but are not confined to) lectures, seminars, tutorials, workshops, laboratory and practical sessions, professional placements, field trips and industrial visits, and in the case of research/project students, scheduled meetings with supervisors.
The following indicate the key principles of the University`s attendance policy:
i. Students who attend less than 80% of sessions and PASS the module have the module mark capped at the minimum pass mark.
ii. Students who attend less than 80% of events and FAIL the module cannot attend re-sit examinations or re-submit failed assessment items but need to re-take the module at the next available opportunity.
iii. Students who are unable to attend assessment events or submit assignments on time due to mitigating circumstances must submit an application form and any supporting evidence within 3 days of the assessment date. If the application is accepted, the student will be given an alternative date to take the examination/submit the assessment.
iv. Students can apply for an extended period of approved leave through their School Dean. Approval must be given before any extended leave is taken. In these instances, items 2 and/or 3 above may be waived at the discretion of the School Dean.
ASSESSMENT, PROGRESSION AND GRADUATION
Assessment and feedback are fundamental parts of the student learning experience. In addition to providing an indication of the final achievement of students on academic programmes, it also provides information that guides both students and academic staff in the ongoing improvement of learning and teaching. To contribute usefully in both of these areas, it is important that assessment:
i. is fair, in that students are entitled to parity of treatment and comparable assessment demands in modules of equal level and credit.
ii. is reliable, in that assessment decisions are made consistently throughout the University.
iii. is valid, in that the assessment relates to the intended learning outcomes of the modules studied.
iv. is transparent, in that it is clear to students, staff and examiners the criteria and methods by which students` work is being judged. This is particularly important for the purpose of determining the "reasonableness" of any adjustments to the design and conduct of the assessment.
v. recognises and respects equality and diversity